Coordinator for the HR Department at the Defence Staff

Do you want the opportunity to work at a strategic level with assignments that create conditions for the Swedish Armed Forces to grow? Do you want to work on assignments that strengthen the Swedish Armed Forces as an employer? Do you thrive in collaboration with others, have high integrity, and a desire to drive change while working both strategically and operationally? Then this could be a role for you! Welcome with your application!

About the Department

The position is located in the HR Department at the Defence Staff and is led by the Personnel Director. The Personnel Director has operational responsibility for the Swedish Armed Forces' employer policy under the Chief of Defence Staff. This responsibility includes leading and coordinating work on the Armed Forces' employer brand, collective agreements, employment conditions, and salary formation, as well as proposing how the Armed Forces should conduct equality, equity, and gender mainstreaming. Preparation of matters concerning leadership supply and leadership development, as well as appointments to higher positions requiring decisions from the Chief of Defence or the government, are other areas of responsibility. The department consists of four sections: the overseas section, the employer development section, the leadership supply section, and the conditions section, as well as a staff. The role of coordinator belongs to the staff section, and you will report to the head of staff.

Main Responsibilities

In the role of coordinator, you will serve as a special support to the Personnel Director within the framework of all the department's areas of responsibility. You will coordinate and be the contact person as well as convening regarding tasks, assignments, and other matters. You will be responsible for distributing, processing, assigning, and following up on incoming tasks in the Armed Forces' case management system. Furthermore, you will contribute to driving development and change and producing presentations and communications related to the department's areas of responsibility. Together with the head of staff, you will also follow up on compliance with governing documents and assigned tasks to the department.

REQUIREMENTS

Qualifications

• A relevant university degree or other education in combination with work experience that the Armed Forces considers equivalent
• Current and relevant experience of similar tasks within a government agency
• Good knowledge of administrative law
• Good ability to communicate orally and in writing in Swedish and English
• Good IT skills

Personal Qualities

To thrive in this role, you need to take significant personal responsibility and have a structured and results-oriented approach to work. You have a holistic view, are analytical, and can tackle issues from different perspectives. You are solution-oriented and unpretentious and enjoy working both strategically and operationally. It is important that you enjoy collaborating with others, are communicative, and relationship-oriented with high integrity. Furthermore, you have a desire to drive change with the courage to challenge established patterns and ways of working. You actively contribute to a pleasant work environment and share the Armed Forces' values. We place great emphasis on personal suitability.

Meritorious

• Current and relevant experience from the Armed Forces
• Experience in project management and/or change management
• Education in project management and/or change management

Other

Employment form: Permanent employment, 6 months probationary period applies (for those not employed within the Armed Forces)
Employment rate: 100 %
Start date: As soon as agreed
Work location: Stockholm

Tests will occur in the recruitment process.

Contact Persons

If you have questions about the role, please contact Acting Deputy Personnel Director Eva-Marie Winblad Österlind. For questions about the recruitment process, contact HR Specialist Agneta Lund.

Union Representatives

SACO: Stefan Ungerth
SEKO: Monika Danielsson
Defence Union, OFRS: Kjell Tetzlaff
OFRO: Arne Nilsson

All can be reached at phone 08-788 75 00

Application Deadline

Welcome with your application by 2025-04-14 at the latest. Your application should include a CV and a cover letter. In the letter, we would like you to motivate why you are suitable for this position.

Applications for this position will only be accepted via the Armed Forces' website.

Information about the Recruiting Unit:

At the Headquarters, the Chief of Defence and the Director General are located. The Headquarters has approximately 1,000 employees – both professional officers and civilian experts. As of 2023-01-01, the Headquarters consists of the Defence Staff, operations management, military intelligence and security service, as well as the Headquarters' staff department and independent supervisory units.

Employment with us means placement in a security class. Usually, Swedish citizenship is required. A security screening with a background check will be conducted before employment according to Chapter 3 of the Security Protection Act. With employment comes an obligation to be placed in wartime. The nature of this varies depending on the type of position.

When applying for employment, a CV and cover letter must be attached. If you proceed in the employment process, certified copies of grades and certificates must always be presented.

Calls from external recruitment companies and sellers are not welcome.